GRANT CONSULTING SERVICE

Patriot3 is committed to assisting our customers in their pursuit of locating and working through the application process of funding options and opportunities. Patriot3’s new Grant Consulting Service is FREE to agencies seeking assistance.

Patriot3’s Grant Consulting Service provides assistance with:
  • Understanding funding options and opportunities
  • Locating funding options and opportunities
  • Understanding what information is needed for grant applications
  • Obtaining research data needed for grant applications
  • Review of grant applications prior to submission
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Guide to Obtaining Grants


Finding Grant Money


The first rule of grant writing is to be aggressive. You want to think outside the box, and do what others are not doing, obtaining a grant is not impossible. You want to be subscribing to trustworthy grant newsletters and other sources of information on grant money. You may also want to Google every grant keyword you can think of. There are many grants available and they can range from Federal, State, and Local governments as well as Corporations and Foundations.

Grant Writing Tips


  • A human element needs to be involved (Making phone call / networking)
  • Make sure your needs match the grants requirements and what they are asking for
  • Mention significant accomplishments as an organization
  • Information on other collaborative support with donors or organizations
  • Follow their directions to a T, no deviations (ask for double space, 12 font, aerial style, DO IT!)
  • When funder knows the organization they are working with, they will be inclined to look at you harder
  • VERBAGE is Key! Make sure wording matches what the grant is asking for
  • Sentences should be a maximum of 20 words and direct about what and how you will be using the money for.
  • Be direct and ask for the amount you need, you are asking for money anyway by writing the grant letter
  • Make sure outcome based objectives are direct, while minimizing the risk to your organization
  • Important things to incorporate are logic, emotion and credibility (Credibility is huge, make sure it has some impact)
  • Credibility can be community leaders or elected officials that endorse your kind of program (Always think your organization, not you)
  • Speak of your organizations needs, not the communities (People Fund People, Not The Community Need)
  • You can start with a delayed start, which means you are going to tell a short story of a person or situation in your department that is directly related to the grant topic then go into who, how much, what for.
  • REMEMBER: Less Is Sometimes More, be direct with what you are asking for or explaining

DUNS Number


Duns Universal Numbering System allows the government to track where federal money is being distributed and how it’s being used. In 2003, the federal government starting requiring all applicants and recipients to obtain a DUNS number. If you need a DUNS Number you can call 1-866-705-5711 or apply online at http://fedgov.dnb.com/webform

Grant Money


Once you receive the grant money, it is recommended that you read the documentation carefully before spending the money. You must abide by their rules; they may require a separate bank account as opposed to depositing the grant money into the city’s general fund.

Spending Grant Money


Write down everything and don’t step over the line one bit. When it comes to grant money, be more rigorous in how you spend it than what is required by the grant. The quickest way out of the grant game is to get caught spending it on something that wasn’t specified in the grant.

Grant Reports


Most of the time you will have to submit a report back to where it came from, telling them how you’ve spent the grant money. This report is as vital as the grant proposal. The next year you might ask for grant money again and the next step they’ll take is reviewing how you spent the grant money from the year before. Keep a record of everything that your department does and keep it updated regularly. In addition, maintain reporting to state and federal agencies are necessary components in the grants process.

Last Thoughts


Grant money is always a plus and nothing is better than free grant money. Please find on our Grants and Funding page some links for grants to apply for. I hope this guide has helped and informed you with your grant process.
Additional Sources of Funding
FY2013 Operation Stonegarden Grant Program (OPSG)

The FY 2012 OPSG supports enhanced cooperation and coordination among local, tribal, territorial, State, and Federal law enforcement agencies in a joint mission to secure the United States’ borders along routes of ingress from international borders to include travel corridors in States bordering Mexico and Canada, as well as States and territories with international water borders.

FY2013 Transit Security Grant Program (TSGP)

The TSGP is one of the Department of Homeland Security’s FY 2012 grant programs that directly supports transportation infrastructure security activities.

FY2013 Tribal Homeland Security Grant Program (THSGP)

The THSGP is one tool among a comprehensive set of initiatives authorized by Congress and implemented by the Administration to help strengthen the Nation against risks associated with potential terrorist attacks. Funding under THSGP is provided to strengthen tribes’ capacity to prepare for and respond to emergency situations.

FY2013 Port Security Grant Program (PSGP)

The PSGP is one of the DHS’s FY 2012 grant programs which directly support transportation infrastructure security activities.

FY 2013 Intercity Passenger Rail (Amtrak)

The IPR Program creates a sustainable, risk-based effort to protect critical surface transportation infrastructure and the traveling public from acts of terrorism, major disasters, and other emergencies within the Amtrak rail system.

FY2013 Urban Areas Security Initiative (UASI) Program

The FY 2012 UASI program addresses the unique planning, organization, equipment, training, and exercise needs of highthreat, high-density Urban Areas, and assists them in building an enhanced and sustainable capacity to prevent, protect against, mitigate, respond to, and recover from acts of terrorism.

FY2013 State Homeland Security Program (SHSP)

The FY 2012 SHSP supports the implementation of State Homeland Security Strategies to address the identified
planning, organization, equipment, training, and exercise needs to prevent, protect against, mitigate, respond to, and recover from acts of terrorism and other catastrophic events.

FY 2011 Metropolitan Medical Response System (MMRS) Program

The MMRS program supports the integration of emergency management, health, and medical systems into a coordinated response to mass casualty incidents caused by any hazard.

COPS Secure our Schools

COPS Secure Our Schools (SOS) grants provide funding to state, local, or tribal governments to assist with the development of school safety resources.

National Capital Region Homeland Security Program

The leadership of the District of Columbia, the State of Maryland, the Commonwealth of Virginia, area local governments, and the Department of Homeland Security’s Office for National Capital Region Coordination (NCRC) are working in partnership with non-profit organizations and private sector interests to reduce the vulnerability of the National Capital Region (NCR) from terrorist attacks.

Grant Writing Manual

The Bureau of Justice Assistance offers a Guide to Grants (FY10 edition) to aid in the process of finding, writing and submitting BJA Grant Applications. Download the Manual here: http://www.ojp.usdoj.gov/BJA/resource/GrantWritingManual.pdf

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